https://hmlandregistry.blog.gov.uk/2017/01/06/certified-copies-first-registrations/

How to lodge certified copies with first registrations

FR1

It's great to see that some of our business customers have started to lodge first registrations with certified copy deeds and documents, instead of originals.

We introduced this option on 28 November 2016, when the Registrar made a direction. It brings the practice for first registrations into line with the practice for land that is already registered. This is great for you as you can apply the same practice no matter which type of application you are lodging with us.

It is early days and we are starting to see some common teething troubles, so I thought I would try to clarify the new practice and its requirements, to make sure your first registrations are processed smoothly.

Top tips

As with all first registrations, you still need to include the right supporting information with your application, so you must lodge:

  • completed FR1 application form
  • form DL
  • the application fee (scale 1).

When you lodge your application with certified copy deeds, you also need to make sure you send us:

  • certified copies of all deeds and documents in your possession – these copies must be dated within 3 months of the date of your application and must be certified by an individual conveyancer
  • a completed certificate which refers to the application, such as by a reference to the property description or the application reference (see below for wording). This should be signed by an individual conveyancer and not in the name of an organisation. We have been receiving certificates that are signed with the name of an organisation, and we have had to send these back.

Points to remember:

  • The certificate is mandatory for applications containing only certified copies. Not including a certificate will result in a requisition and a delay to your application.
  • Copies must be certified by the lodging conveyancer.
  • Ensure the certificate refers to the application, either by property description or the application reference for example.
  • This change only applies to our business customers. Citizen applications still need to include the original documents.
  • First registrations can still only be lodged through the post.
  • HM Land Registry reserves the right to request original deeds on any application lodged. We may do so from time to time for quality assurance purposes and to meet our responsibilities to maintain the integrity of the register.
  • If the application is cancelled for non-lodgement of originals when requested, the renewed application cannot be made under the direction and must contain the original deeds.
  • Conveyancers can still lodge applications with original deeds and documents if they choose to do so.
  • We have not changed our policy for first registrations when deeds and documents have been lost or destroyed.

How the certificate should look

The certificate needs to look like this:

I certify on behalf of my organisation that this application is accompanied by certified copies of all deeds and documents relating to the title that are in the control of the applicant (as listed in the Form DL). My organisation will comply with any HM Land Registry request to lodge the originals of such deeds and documents until such time as HM Land Registry notifies us that the application is completed.

Signed …………………………… (signature of individual Conveyancer)

Print name ……………………………………

Of ………………………………………………… (name of organisation)

Roll, licence, authorisation or membership number issued by the individual conveyancer’s regulator ………………………….

Name of Regulator ……………………………………

Date: ………………………………

More information

I hope that helps to explain what we need, and helps to make sure everyone has a great experience when lodging certified copies of deeds and documents.

You can find full details of the change and requirements in the Registrar’s direction: Documents to be delivered with a first registration application.

If you are a conveyancer, you can find all the information you need in the GOV.UK announcement we made.

You can see full details of first registration practice in Practice guide 1: first registrations and Practice guide 2: first registrations of title if deeds are lost or destroyed.

13 comments

  1. Comment by Terry Pettitt posted on

    I am doing a personal application using form FR1, I have the original documents which i understand i have to submit but do I need to send certified copies as well? If so who can certify them?

    Reply
  2. Comment by adamh posted on

    Gamesmanship - you have commented along similar lines on a couple of articles. See our reply on Meet our local Land Registrars part 4

    Reply
  3. Comment by Claire collins posted on

    I have sent a ap1 application form and certified amended deed of Variation to be registered. This has to be done before we complete on our mortgage this was due to happen tomorrow. How long does it take to register the deed.

    Reply
  4. Comment by Ashutosh Kumar posted on

    Dear Sir/Madam,

    I bought a flat in London on 22.11.2017. I have got official copy of the register of title . But the solicitors have lost my original Lease Deed based on which the registry of this flat was done. They have sent me a certified/true copy of the original Lease document.

    If I wanted a certified copy from HM Land Registry, would you be able to provide me that ?

    Regards

    Ashutosh Kumar

    Reply
  5. Comment by Ken Richardson posted on

    I hold Power of Attorney for my (97 year old) aunt who has been informed by her solicitors that her property is not registered. The house was completed ca. 1982. I would now like to register this property. Any guidance regarding paperwork etc. would be very much appreciated.
    Thanks
    ken Richardson

    Reply
  6. Comment by David posted on

    I bought a parcel of land from the MoD in Nov 1988, part of which contained some houses. I sold these off, and they were registered by the individual purchasers. Another part of the land had 5 new build houses constructed upon it and again, these houses were registered by the individual purchasers. One final piece of the land I retained ownership of, but didnt register it, as I understood that prior to 1990 a piece of land did NOT have to be registered. I am trying to now register this parcel, I have shown copies of the transfer conveyance and purchase price of the entire parcel, the conveyances from me to the owners of the houses and the new build section, but each time my application to register is rejected.....what am I doing wrong ?

    Reply
    • Replies to David>

      Comment by AdamH posted on

      David - the reason(s) for rejection should have been explained in the letter received each time it was rejected. You should look to remedy the stated reason(s) when resubmitting

      Reply
  7. Comment by David posted on

    How can I contact you to discuss this ? I have addressed as far as I can see with evidence from the MoD under a FOI request but still they cannot show me any old deeds.......and the deeds are what the LR are saying they want...and yet they tell me it is unregistered, in which case there can be no deeds...its very frustrating....

    Reply

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