https://hmlandregistry.blog.gov.uk/2019/10/01/enhancing-our-registers/

Enhancing our registers

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Since 1862 we have provided trust and confidence to owners and buyers in the property market of England and Wales. We do this by safeguarding ownership and interests in land and property by compiling and maintaining an accurate record of who owns what. This register of property ownership, worth £7 trillion, is underwritten by an unlimited guarantee which enables approximately £1 trillion worth of personal and commercial lending to be secured against property.

It is a vital role we play but, like any organisation our age, there are things which need to be improved and updated. To work toward our ambition of becoming the world’s leading land registry for speed, simplicity and an open approach to data, we need to enrich the information within the register to make it more accessible, available and readable.

Registers to support our digital transformation

Early on in our work on Digital Street we created a model ‘digital’ land register, and lessons from that work have shown us how digitally enhancing our registers could bring about real benefits. Through our digital transformation we are designing a wider range of services which need to access our registers quickly.

Our customers – both traditional customers such as conveyancers and newer data customers such as technology firms who sell services that use our data  – would like direct access to well-structured data. This is just part of the work we’re doing to improve the way we hold our data, to make future dataset releases more accessible. Internally we need to improve the efficiency of our processes and automate more of our tasks.

To support these needs we have to move to the next evolution of the Land Register. We believe that by improving the structure of our register, and moving it onto a modern technology platform, we can deliver significant benefits for the public, conveyancers, lawyers and other government departments wanting to work with HM Land Registry data.

The next evolution of the Land Register needs to:

• be composed of structured, computer-readable data, held in a single logical data store – structured data is easier for machines to access and read; more structure means we can automate things more easily and design new services
• be able to identify party, place and interests uniquely, so we can improve the integrity of our registers and enable simple searches
• be able to manage relationships both within and between titles, to make it easier to see, for example, which register entry relates to which deed
• include digital title plans; this will enable customers to access information using a map and find information without having to read through lengthy register entries
• make sure all titles offer up to date, current information

What is ‘structured data’? Tetris vs LEGO

We describe the current approach to data storage as the ‘Tetris’ approach – data is semi-structured, some entries can be set out in registers while sometimes entries can be filed in associated documents. The information is accessible but may need to be read and interpreted before it can be extracted.

We are looking to move toward a ‘LEGO’ approach, where information is stored in a more consistent and structured format, extracted from legal documents and stored separately according to consistent data standards. This will ultimately make our data easier to access for all those who use it.

This work will enable much of HM Land Registry’s ambitions for 2022, as detailed in our Business Strategy. An enhanced Land Register will improve our ability to automate processes and enable us to provide more specific services to customers. As the data becomes more structured, this will facilitate new and currently unattainable services while supporting our counter-fraud work.

Evolving the Land Register will also have an impact across the wider government. Connecting our data with that held by other government departments using consistent data standards will further open up our data for the benefit of the wider UK economy.

Our next steps

We started our work by exploring what is possible. The information in the Land Register is vital to the UK economy; ensuring fast access to all relevant information is of utmost national importance. The documents which hold this information are often written in complex legal terminology.

We have completed our initial research and worked with a range of stakeholders, including our caseworker teams, our customers, those who currently use our data, and with colleagues across government, all to ensure we are building something that works well for everyone. These conversations will continue throughout our work.

We have built a prototype digital register to learn about the data model, methods for identifying and extracting data from our deeds and documents, and which relationships add value and are worth building and managing.

During the next stage of development, we plan to migrate data from our current data stores into the digital register prototype with the aim of improving the automated processing of applications.

Once this work is thoroughly tested, we will look to expand our scope and we seek to migrate as much of the register to the new format as we can by 2022, providing the backbone to our ambition to become the world’s leading land registry for speed, simplicity and an open approach to data.

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4 comments

  1. Comment by John Harvey posted on

    Conveyancing stress is a significant element of moving home

    Much of it arises from withholding information. This is not surprising when lawyers (and quasi lawyers) who love caveat emptor hold such influence

    Political parties should commit to open data which movers can obtain instantly . Even at 3am when the stress can hit worst.

    I first came across the problem 50 years ago when working on the UK's first consumer survey and had to read the essays that those who completed questionnaires wrote (at length) on the subject. Two years ago it put me in a resuscitation unit.

    I follow the Registry's blog. Many contributors are stressed and in a bad place at first. LR's team must be congratulated on giving straight answers to questions where the askers doubt if anyone providing home moving services ever does. But the consumer's interests must be elevated to a central issue for a digital register

    Wealth, as well as health is also affected. It has been reported that abortive transactions cost the UK £0.25bn. Much must be down to the system not providing information in the right order.

    LR keeps title information instantly available. Improvements are needed. These should include linkage to other data such as standing management information.

    The home mover's interests should be central to the project

    Reply
  2. Comment by Alan Howie posted on

    Great blog Gareth, lots of parallels with our thinking in Registers Of Scotland. Hope to catch up soon with you and the team.

    Reply
  3. Comment by Jeffrey Shaw, Nether Edge Law posted on

    Despite Sir John Harvey's opinion that "the consumer's interests must be elevated to a central issue for a digital register", the true central issues are:
    a. reliability and accuracy of HMLR data (currently often found to be deficient); and
    b. speed of service delivery- esp. overcoming the current delays exceeding six months for TP1/DFL applications.

    Reply
  4. Comment by R M Davidson posted on

    Yet despite all this, the Land Registry collects no useful current data on leases because of its failure to register any leases of less than 7 years duration. Does the Land Registry realise than most commercial and residential leases in the UK are now 5 years or less in length? The data currently being gathered is next to useless if you need to find out who is renting where and what is being paid.

    Reply

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